New Booking Report
Purpose
The New Booking Report displays new bookings for the selected locations and date range. This can be useful for comparing booking numbers for certain periods (e.g. week during school holidays vs. standard week).
Accessing the Report
To open the New Booking Report access: Reports >> Daily Activity Reports >> New Booking Report
Parameters
Pickup Location/ Dropoff Location | Choose whether the location and region parameters selected apply to either the Pickup Location or Dropoff Location |
Location | This report can be run for either All Locations or a specific location. This will be applied to either the Pickup or Dropoff location of the bookings. |
Region | This report can be run for All Regions for a specific region. If both a region and a location are selected, the location will be applied. Either the Pickup or Dropoff location of the booking will be used to determine the region. |
Brand | This report can be run for All Brands or a specific Brand. There will only be options to choose here if the Branding function has been turned on in your RCM system. |
Booking Date | The date range that will be applied. Bookings made within the selected date range will be shown in the report. |
Vehicle Category and Category Type | You can search for All categories or a specific category, as well as All Category Type or specific Category Type This refers to the Vehicle Category and Category Type associated with the booking. Please, Note that if you search for both, it will search by the Vehicle Category only. |
Apply Pickup Date Range | Selecting this option allows you to also apply a Pickup Date Range to the report. You will also need to enter the date range you wish the report to run for. |
Exclude Extra Fees marked as Bond | Selecting this flag will exclude any extra fees that are marked as a bond from the report. |
Example
Res # | The Reservation Number of the booking. |
Converted From | The Reservation Number of the Quotation or Unallocated booking that it was converted from, if applicable. |
rcmReferenceID | The unique identifier for the booking that remains the same throughout the process. |
Category | The category of the Vehicle against the booking. |
Vehicle | The Registration Number of the Vehicle against the booking. |
Pick Up | The Pickup location of the booking. |
Pick Up Date | The Pickup date of the booking. |
Pick Up Time | The Pickup time of the booking. |
Drop Off | The Dropoff location of the booking. |
Drop Off Date | The Drop off date of the booking. |
Drop Off Time | The Drop off time of the booking |
Customer | The Name of the Customer, and their company if applicable. |
Date Booked | The date and time the booking was made. |
Booked By | The Operator who made the booking. |
# Days | The number of Rental days in the booking. |
AVG Rate | The average daily rate of the booking. |
Rental Value | The cost of the booking calculated by Number of Days multiplied by the AVG Rate. |
Insurance Value | The total cost of the booking's selected insurance option. |
Extra Value (Inc Insurance) | The cost of all the bookings extra fees including the Insurance fees. |
| Total Value (Inc Sales Tax) | The total cost of the booking including Rental Value, Insurance Value and Extra Value. |
| Balance Due | The remaining balance of the booking that still needs to be paid. |
Source | The source of the booking. |
Campaign Code | The Campaign Code associated with the booking, if applicable |
Agency | The Agency that booking was made through if applicable. |
Branch | The code of the Agency Branch that the booking was made through if applicable |
Country | The Country the booking was made in. |
Email | The email address of the customer. |
Points to Note
If a large number of bookings are found the report results may be split into separate pages, you can switch between pages from the bottom left of the report. You can also click on report field headings to sort results by that field.
Related articles
The New Booking Report (Simple) article details a similar report with less information.
Printing/Exporting
Click Here for details on how to print or export a report from RCM.
Important Articles
Related Articles
New Booking Report (Simple)
Purpose This is a simplified version of the New Booking Report. It displays all new bookings for the selected locations and date range, but it only shows information related to the pickup location, booking date, total cost and the balance due. This ...Booking Extra Fees Report
Purpose: The Booking Extra Fees Report list bookings within the selected date range and note those that have the selected extra fee applied to them. This allows you to check that any necessary extra fees have been applied to all of the relevant ...Sept 2023: Additional Feature - New Report Fields
Recently there have been updates to several reports within RCM to add new fields and new filters. Please remember that you can specify which field are visible to you in each report, please see the Show Hide and Resize Columns in Reports article for ...Unallocated Booking or Quotation Report
Purpose: The Unallocated Booking or Quotation Report allows you to view all unallocated bookings and quotations for selected locations, regions, brands, booking dates, booking sources and pickup dates. This can be useful for seeing which bookings ...Booking KMs/Miles Option Report
Purpose: The Booking KMs/Miles Option report allows you to view a listing of all of the bookings which fall into the reporting period. Included in this listing is information about the KMs option that has been assigned to the booking. This report ...