Agencies Commission Report
Purpose:
The Agencies Commission Report shows the commissions and payments due to or from your agents. It will help you identify the following situations:
- When an agent takes no payment from your customer at the time they sell the booking.
- When an agent takes part payment from your customer at the time they sell the booking.
- When an agent takes full payment from your customer at the time they sell the booking.
This report also allows for managing Agent bookings in regard to payments. You can do any of the following form this report:
- Record a payment you have made to the Agent
- Record a payment you have received from an Agent.
- Print an Agent Invoice detailing the amount of money paid or is payable to the Agent.
- Delete a recorded payment from an Agent.
Accessing Agencies Commission Report:
Reports >> Monthly Financial Reports >> Agencies Commission Report
Parameters:
Pickup Location | Can be run for All Locations or a specific Pickup Location. |
Agency | Can be run for All Agents or a specific Agency |
| Agency Region | Can be run for all Agency Regions or a specific Agency Region. The agency Region can be assigned at the Agency Branch level. |
Balances Due | You can chose to run this report for one of the following two options:
|
Category Type | Report on All Category Types or a specific Category Type. |
Category | Report on All Vehicle Categories or a specific Vehicle Category. |
Date Type | Can be run for either Pickup Date, Drop off Date, or Date Entered. |
Date Range | The date range you wish to run the report for. |
Example:
Res | The Reservation number of the Agent Booking. |
Status | The status of the reservation. |
Un. Res | If this reservation started as an unallocated booking, then the unallocated booking number will appear here. |
Ref # | The Reference number against the Agent Booking |
RCMReferenceID | The RCMReferenceID against the booking. |
Update | Clicking on the Update button will open the booking form, allowing you to update the reservation. |
- | There are one of two buttons that may appear in this column, depending upon whether the Agent owes the Rental Car Company money or the other way around. The following calculation is done and the amount appears in the Balance Owing field: Balance Owing = Comm Val - Agent Collect + Received from Agent
|
Date Booked | The date the reservation was created |
Agency | The name of the Agency against the reservation |
Branch | The Agent Branch against the reservation. |
Booked | The name of the operator who created the reservation. |
Hirer Name | The customer against the reservation. |
Category | Vehicle Category associated with this reservation. |
Vehicle | Registration number of the vehicle against this reservation. |
Pickup | The pickup Location |
Pickup Date | The pickup date against the reservation. |
Dropoff Date | The drop off date against the reservation. |
# Days | The number of days this reservation is for. |
Extra | This is the total amount of the extra fees saved against this reservation. |
Total Booking | The total cost of the reservation. |
Comm Booking Value | The amount of money against the reservation that is used to calculate the Agent's commission. This may be different to the Total Booking amount depending on how the Agent has been setup. |
Comm Val | The agent commission amount for the reservation. |
Agent Collect | The amount of money that the Agent has collected for this reservation. |
Received from Agent | The amount of money that the Agent has paid to the Rental Car Company for this booking. |
Balance Owing | This is the amount of money for this reservation that is owing to the Agent. It is not the balance owing for the booking. It is calculated using the following formula Balance Owing = Comm Val - Agent Collect + Received from Agent |
Email | Clicking on the Email button will send an Invoice through to the Agent. |
Invoice Emailed Date | IF the Agent Invoice has already been emailed out, then the date it was emailed will appear here. |
Points to Note:
It is important to note that the Balance Owing information will be calculated based upon the Agent Commission amount and any amounts that have been recorded as either a payment to an agent or an amount the agent has collected. It is not the Balance owing of the booking.
Printing/Exporting:
Click Here for details on how to print or export a report from RCM.
Important Articles
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