Operating Control Report
Purpose
The Operating Control Report shows the total revenue grouped according to vehicle category. It also shows the net daily dollar average per vehicle category and type as well as the gross daily dollar average.
The Operating Control Report can be useful for viewing activity over the selected date range and potentially identifying potential issues that could cause financial harm (e.g. category of vehicles not performing as well as expected).
The net daily dollar average is computed by dividing the rental revenue over the number of days hired while the gross daily dollar average is computed by dividing the total rental revenue over the number of days hired.
Accessing the Operating Control Report
To open the Operating Control Report page follow the path below.
Reports > Monthly Financial Reports > Operating Control Report
Parameters
The table below describes each of the parameters that can be changed for the Operating Control Report. Once selected the parameters, click "View" to run the report.
| Pickup Location/ Region | Select a pickup location or region, if a region is selected it will overwrite the selected location |
Brand | Select a brand to generate the report for |
Vehicle Category Type | Only generate the report for the selected vehicle category type |
Date Range | Select a date range to run the report over |
Example
The image below shows an example of the Operating Control Report after it’s been run.
Fields
The table below describes each of the fields shown in the Operating Control Report.
Category | The vehicle category |
Rego/Fleet# | The vehicle registration number/ fleet number/ model |
No. Days Rented | Number of days the vehicle has been rented for |
No. Days Insurance Sold | Number of days where insurance has been sold for the vehicle |
Rental Revenue | Revenue generated by rentals (daily rate multiplied by days hired), excludes insurance, extras etc |
Insurance Revenue | Revenue generated by insurance sales |
Extras Revenue | Revenue generated by extra fees |
Total Revenue | The total revenue generated (rental revenue + insurance revenue + extras revenue) |
Percentage of Total | Percentage of total revenue |
DDA Net | Daily Dollar Average Net (rental revenue / days rented) |
DDA Insurance | Daily Dollar Average Insurance (insurance revenue / days rented) |
DDA Gross | Daily Dollar Average Gross (total revenue / days rented) |
Points to Note
- Vehicles area only included in this report if they have bookings that fall within the reporting period
- Report values are calculated based on the No of Contract days ( Hired or Returned) in the selected date range.
- No. of Contract days are calculated based on the category rate type. if category rate type is 12 hours, you may see the No. of Days Rented field contain a value of 1 more than the no. of days in the report period.
- If the no. of days rented is more than the no. of days in the report period, you may have charged for more days, i.e., 2 bookings in one day or an early return. Also if a booking has a change of vehicle, then the entire number of days for the booking will appear against the vehicle on this report.
- Extra Revenues do not include Recovered Expenses and Bond
- All Revenues include Country Sales Tax, not include State Sales Tax
- DDA Nett (Daily Dollar Average Nett) is calculated by Rental Revenue/Days
- DDA Gross (Daily Dollar Average Gross) is calculated by Total Revenue/Days
Printing/Exporting
Click Here for details on how to print or export a report from RCM.
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