Monthly Receipts Report

Purpose

The Monthly Receipts Report allows you to view the total payments you have recorded over a selected date range. You can also filter the payments displayed by payment location, region, tender type and brand (if this is turned on in your RCM system).

You are able to run this report to return either a summarised or detailed version of the results. All payments made using a specific tender type are combined for the summarised version.

Accessing Monthly Receipts Report

Reports >>> Monthly Financial Reports >>> Monthly Receipts Report

Filters/Parameters

Brand
The report can be run for All Brands or a specific brand. It will only bring back information about bookings with this brand against them.
If you do not have branding turned on within your RCM system, this field will not appear.
Payment Location
This report can be run for All Locations or a specific location.
Only payments made at this location will appear in the report.
Payment Region
This report can be run for All Regions or a specific region.
Only payments made in this Region will appear in the report.
If both a location and a region are selected, the region will be used.
Report Type
You can choose to run this report as a:
The Summary version, which will return information grouped by the Tender Type.
The Detail version, which will return information about all of the payments.
Tender Type
This report can be run for All Tender Types or a specific tender type.
Only payments made using this Tender Type will appear in the report.
Payment Date Range
The date range the payments must have been recorded in to appear in the report.
Order By

You can choose to order the report results by one of the following fields:
Reservation Number
Payment Date

Example

Two examples of the Monthly Receipts report are shown below:

One is with the Report Type parameter set to "Summary".
One is with the Report Type parameter set to "Detail".

Report Type "Summary"

When the Report Type of Summary is chosen, the report groups the information by Tender Type. This means that the Amount shown is the total amount of payments taken during the date range for the Tender Type/s.

Payment Type	The tender type of the payment.
Amount	The amount paid.
Merchant Fees	The merchant fees that were applied to the payments, if applicable.
Total Paid	The total amount of the payments This is the Amount Paid + Merchant Fee

Report Type "Detailed"

When the Report Type of Detailed is chosen, the report lists every payment record, they are still grouped by Tender Type. There are more fields here then in the Summary report.

Payment Type	The Tender Type of the payment
Operator	The name of the Operator who recorded the payment.
Res #	The reservation number the payment was recorded against. You can view the Booking Details screen by clicking on the red reservation number.
Unallocated Res #	If the reservation started as an unallocated booking, the unallocated reservation number will be listed here.
Invoice #	If you are using the Invoice function, this field will be displayed and any invoice number displayed. If you are not using the Invoice function, this field will not be displayed.
rcmReference ID	The rcmReferenceID against the booking
Reference No.	The reference number against the reservation.
Customer Name	The name of the customer against the reservation,
Pickup	The Pickup Location of the reservation.
Pickup Date	The Pickup Date of the reservation.
Drop off Date	The Drop off Date of the reservation.
Category	The vehicle category against the reservation.
Reg #	The registration number of the vehicle against the reservation.
Amount	The total amount paid, including any merchant fees.
Payment Date	The date that was entered as the payment date against the payment. This can be different to the date the payment was actually saved against the reservation.
Payment Ref #	The payment reference saved against the payment.
Merchant Fee	The value of the Merchant Fee against the booking, if applicable.
Company	The name of the Company against the booking, if any.
Email	The Customers Email address.

Printing/Exporting

Click here for details on how to print or export a report from RCM

Brand	The report can be run for All Brands or a specific brand. It will only bring back information about bookings with this brand against them. If you do not have branding turned on within your RCM system, this field will not appear.
Payment Location	This report can be run for All Locations or a specific location. Only payments made at this location will appear in the report.
Payment Region	This report can be run for All Regions or a specific region. Only payments made in this Region will appear in the report. If both a location and a region are selected, the region will be used.
Report Type	You can choose to run this report as a: The Summary version, which will return information grouped by the Tender Type. The Detail version, which will return information about all of the payments.
Tender Type	This report can be run for All Tender Types or a specific tender type. Only payments made using this Tender Type will appear in the report.
Payment Date Range	The date range the payments must have been recorded in to appear in the report.
Order By	You can choose to order the report results by one of the following fields: Reservation Number Payment Date