Availability Engine Overview

Availability Engine Overview

The Availability Engine (AE) is an always-on background scheduling tool designed to optimise your fleet utilisation and provide accurate, up-to-date availability across your Rental Car Manager system.

It continuously analyses all your bookings — including allocated and unallocated reservations, maintenance bookings, and any marked as Do Not Move — and builds an optimised, virtual schedule that makes the best use of your fleet.

Because the engine is always running in the background, your schedule is constantly up to date. This means the system is immediately ready to accept new bookings and fit them into the most suitable gaps, helping you take on more reservations without overcommitting your fleet.

Key Benefits

  • Optimised scheduling: The AE arranges any unallocated bookings to minimise gaps and improve utilisation.

  • Accurate and live availability: You’ll always know whether a vehicle is available, with full integration with your Booking APIs.

  • Reduced manual effort: The engine automatically reviews and reshuffles unallocated bookings to keep your schedule efficient.  No more playing tetris with your schedule.

  • Full visibility:  The AE version of the Reservation Sheet shows all of your bookings, both allocated and unallocated in a single optimised view.

  • Branch vehicle sharing:  Define which locations can share a common pool of vehicles to increase utilisation.

  • Safe to trial: The AE runs virtually during setup — you can view its optimised schedule before going live


Learn More

We have a series of helpful articles about various extra features of the Availability Engine, starting here


Next Steps: Explore the Availability Engine

The Availability Engine is an optional feature with a monthly cost.

If you’d like to trial it or learn more about how it can support your operations, please contact our support team:



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