Rental Car Manager

Availability Engine Booking Sheet - V1


Purpose

The Availability Booking Sheet is a visual representation of the behaviour of our new 'Availability Engine'.  This allows interested customers to better visualise how the Availability Engine is suggesting the best fit allocations to optimise your fleet, maximise bookings and save time when managing bookings and allocations. 

Whether you run your bookings unallocated or allocated, our Availability Engine optimises your fleet availability and answers the critical question; do I have a vehicle available? 
The Availability Engine Booking Sheet  is essentially a way of bringing together the allocated and unallocated bookings and scheduling them optimally against available vehicles in a virtual booking sheet.

How it Works

The Availability engine will look at your allocated and unallocated bookings, taking into account maintenance bookings and any bookings flagged as 'Do Not Move' and present you with an optimized
'virtual' view of the booking sheet complete with unallocated bookings  as below. 

Note that this is a read-only virtual view - NO vehicle changes have actually been made to any allocated or unallocated bookings.

It is designed solely to give you an overview of actual/potential availability 

There are a few things you will notice as numbered above.

Unallocated bookings will appear in the booking sheet against a vehicle and display with a transparent  orange highlight
 Allocated bookings that have been assigned (virtually, not actually) to a more optimised vehicle appear with a transparent pink highlight
 Unallocated booking that are not able to be allocated ( there is no vehicle available) will appear in transparent yellow on the 'Attention' lines created at the bottom of the section. 

Note : If you are interested in reviewing the Availability Engine functionality please contact : support@rentalcarmanager.com
 
Additional Notes:
  1. In the sample above, the next 10 days of bookings are "fixed" and the optimisation begins after that date.  This rule is configurable as below.
  2. Configuration options are available to adjust rules based on fixed-vs-flexible booking optimisation; turnaround gaps and sharing vehicles between locations.
  3. This booking view does not allow you to make any changes, and there is no option to drag/drop or make any changes.  The view is purely a visual representation of the engines optimisation.  Changing the engines configuration will change the optimisation impact and hence the Availbility Sheet view.


Concept Diagram



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