Extra Item Tracking

Extra Item Tracking


Overview 


As a Rental Car Operator there are physical items (such as child seats, GPS units, snow chains, etc), that can be placed into vehicles when they are hired. You may wish to keep track of these physical items. Rental Car Manager (RCM) refers to these as Extra Items and allows for the tracking of these items.

Part of the tracking of these Extra Items includes knowing where an Extra Item is at any point in time, and also allowing searching for availability of Extra Items in the same manner as you can search the availability of vehicles.

Once Extra Items have been setup in the system you are able to assign an item to a hire and return the item or mark it as lost or damaged when the vehicle is returned. 

You are able to view a listing of any Extra Items, that have been tracked within RCM,  but have been removed from RCM using the Deleted Items page.   From this page you are able to see a summary listing of any bookings that the Extra Item was associated with. 

The following is a link to the article that goes through setting up and using the  Extra Item Tracking functionality -  Extra Items and Item Tracking


Within RCM there is a report which allows you to obtain a listing of the bookings and the Extra Items assigned to these bookings that have either pick up or drop off dates within the date range entered.  This report is called the Extra Items Report, the following  article is for this report -   Extra Items Report.
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RCM allows you to search for the availability of the Extra Items in the same manner that you can search for the availability of vehicles. The following  article details the Extra Item Availability Report -  Extra Item Availability

The Item Enquiry and Update screen allows you to search and update bookings which have Extra Items assigned to them. - Item Enquiry and Update 

If you are unable to see these options for Extra Item Tracking in your RCM system, this might mean that your system has not been setup to have this Extra Item Tracking turned on. If this is the case, please contact RCM Support (support@rentalcarmanager.com) to have the functionality turned on.


    Important Articles


      • Related Articles

      • Extra Items and Item Tracking

        Purpose: Extra Items are the actual items that are provided in the vehicle when it is hired.  Each item you add belongs to an Item Group that you can setup.  You may have as many items as required.  Examples of such items would be GPS units, child ...

      • Q. How do I use Item Tracking?

        A: RCM allows for the the tracking of additional items that are provided in the vehicle at the time of hire. Examples of such items would be GPS units, child seats, ski chains, etc.   Whenever a vehicle is hired any additional items supplied must be ...

      • Extra Item Availability Report

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      • Extra Items Report

        Purpose: Extra Items are the additional items that are provided when a vehicle is hired, for example GPS units, baby seats, camping gear etc. When the extra fee is setup within RCM you can flag it as "Item Supplied" and also assign a Trackable Item ...