Daily Receipts Report
Purpose
The Daily Receipts report displays all receipts for the selected date.
Receipts are generated for any payment made for a reservation using any tender type, including cash payments and on account payments. This report can be useful for viewing all payments made throughout a single day.
Accessing Daily Receipts Report
Reports >>> Daily Activity Reports >>> Daily Receipts
Parameters
Payment Location | This report can be run for "All Locations" or a specific location. This will be the location saved against the payment, not the pickup or drop off location. |
Region | This report can be run for "All Regions" or a specific region. This is the region that the payment location belongs to. If both the region and a payment location are selected, the region will be applied. |
Brand (Select Company) | The report can be run for "All Brands" or a specific Brand. This will only apply if you have Branding turned on within your RCM system. |
Report Type | This report can be run to produce either a Summary version or a Detail version of the report output. The fields that appear in both of these versions are described in more detail in the Example section below. |
Notes | The report can be run to either "Exclude Notes" or "Include Notes" |
Tender Type | The report can be run for "All Receipts", "Cash Receipts", or "On Account". On Account tender types are those that have the Tender Type flag set to "Yes" in the Tender Types page in System Setup Menu. Cash only Tender Types are those that have the Tender Type flag set to "No" in the Tender Types page in System Setup Menu. |
Payment Date | The date the report will be run for, this means the report will find payment matching the payment date, not the pickup or drop off dates. |
Order by | The order the report will be returned in. |
Example
Three examples of the Daily Receipts report are shown below:
- One is with the Report Type parameter set to “Detail”,
- one is with Report Type set to “Summary", and
- the last one has the "Include Notes" flag chosen.
Report Type "Summary"
The report results when the Report Type Summary is chosen, group the information by Payment Location and Payment Type. This means that the Amount shown is the total amount of payments taken on the date for the Location and Payment Type.
Payment Location | The location the Payment was taken |
Payment Type | The tender type of the payment |
Amount | The payment amount |
Report Type "Detail"
The report results when the Report Type Detail is chosen list every payment record. There are more fields then the Summary report.
Operator | The name of the Operator who recorded the payment |
Res # | The reservation number the payment was record against. You can view the Booking Details screen by clicking on the red reservation number. |
Invoice # | If you are using the Invoice function, this field will be displayed and any invoice number displayed. If you are not using the Invoice function, this field will not be displayed. |
Un Res # | If the reservation started as an unallocated booking, the unallocated reservation number will be listed here. |
Ref # | The reference number saved against the reservation. |
Payment Date | The date that was entered as the payment date against the payment. This can be different to the date the payment was actually saved against the reservation. |
Date Entered/Updated | The date and item that the payment was entered by the Operator. This may be different to the payment date. |
Payment Ref # | The Payment Reference saved against the payment |
Customer | The name of the customer on the reservation. |
Category | The vehicle category against the reservation. |
Reg # | The registration number of the vehicle against the reservation. |
Amount | The payment amount |
"Include Notes" flag set
When the "Include Notes" flag is set, any notes on the booking will be shown on the report. These will only show up when the Report Type Detail has been chosen.
Points to Note
To view receipts over a longer period, you can run the Monthly Receipts report.
Printing/Exporting
Click here for details on how to print or export a report from RCM.
Important Articles
Related Articles
Daily Hireage Outstanding Report
Purpose: The Daily Hireage Outstanding Report allows you to view the hireage revenue and fees for a date range. It also includes payments taken within the period. The payments will only be included in this report if they are recorded against a ...Cash Receipts Analysis Report
Purpose: The Cash Receipts Analysis Report displays your cash receipts for pickups before, between, and after a given range of dates. Normally, this report is generated daily, allowing you to assess your total cash-flow position at the end of each ...Daily Hireage and Fees Report
Purpose: The Daily Hireage and Fees Report allows you to view the hireage revenue and fees for a date range. It also includes payments taken within the period. Accessing Daily Hireage and Fees Report: Reports >> Monthly Financial Reports >> Daily ...Daily Reservation Revenue Schedule
Purpose The Daily Reservation Revenue Schedule displays a financial breakdown of each reservation and the associated revenues and receipts or payment details. It also optionally includes the GL Code that the revenue will be posted to if you are using ...Cash Receipts Report
Purpose: Rental Car Manager allows additional charges to be added to a reservation after it has been returned and closed. Examples of this are when a late infringement notice, or speeding fine is received or when damage is not noticed at the time of ...