Weekend Rate
Purpose
RCM allows you to create rates that can be applied to bookings based upon the day of the week, the pickup and drop off times and the number of days hired. These rates will be applied in place of the rates that are set up for the seasons. IE - This rate will overwrite your seasonal rates. These rates can also be restricted to Locations and Vehicle Categories.
Accessing the Weekend Rates
The Weekend Rate tab can be found under the Rates icon under the System Setup Menu.
System Setup > Rates > Weekend Rate
Adding and Viewing Weekend Rate Records
To view any existing rates for all or a specific location, choose the location and click on "Select"
The preexisting records will display.
To add a new weekend rate, click "Add Weekend Rate".
On the new Weekend Rate page, you can enter the mandatory and optional fields. Click submit to save the new Weekend Rate.
For more information, see the Weekend Rate Field Descriptions below.
Weekend Rate Field Descriptions
Location | Select from the drop down box what location the rate will apply to. This can be set to a certain or all locations. |
Category | Select from the drop down box what vehicle category the rate will apply to. |
Pickup Day | Select from the drop down box what day the rate will start from. eg - pick up day: Sunday. |
No. of Days | Select from the drop down box the number of days the booking needs to be for so this rate applies. |
Time Start | Select the start time for the vehicle hire. Leaving this blank will set the rate time for 12am. |
Time End | Select the end time for the vehicle hire. Leaving this blank will set the rate time til 12am. |
Daily Rate | Enter the daily rate. |
Inactive | Select whether you want this rate to be inactive or not. |
Note | Add any additional notes to do with the weekend rate. |
Update or Delete a Weekend Rate
The below article is a generic guide how to update or delete a record:
Points to Note
- If you have multiple records with different time starts, the rate applied will be determined by the pickup time of the booking in relation to the time start.
- If the number of days is 1 and the time end is 00:00 this specifies a same day drop off.
- If the number of days is 1 and the time end is anything other than 00:00 this specifies a next day drop off.
- The customer must pick up the vehicle after the time start and drop off the vehicle before the time end.
- Enabling Weekend Rates: The System Parameter "Use Weekend Rate" under the Rate Parameters heading must be set to "Yes" for the weekend rates to be applied.
Weekend Rate Availability
This function is available as standard to clients using the Web API. However, If you are using the web booking steps, you will need to contact support@rentalcarmanager.com to request an update to allow for the use of the weekend rates.
Important Articles
Related Articles
Rate Import
Purpose The Rate Import feature has been introduced so users can import rates into Rental Car Manager. This needs to be completed by importing the rates via a CSV File. To ensure correct formatting, if applicable, it is recommended you export ...New - Rate Import
Purpose The Rate Import feature has been introduced so users can import rates into Rental Car Manager. This needs to be completed by importing the rates as a CSV File. To ensure correct formatting, if applicable, it is recommended you export existing ...Hourly Rate
Purpose Aside from the daily rates that are normally charged against bookings, you can also define hourly rates for your vehicles. This is particularly useful for short-term rentals that do not last more than a day. To be able to add a hourly rate, ...Rate Structure
Purpose Rate structures specify the varying lengths of time of hire for your vehicles and are tied directly to your rates. For example, you may have a high rate for a 1 day hire and reduced rates for longer hires. These rate structures need to ...Rate Utilization
Purpose RCM allows you to set up percentage rate changes based on the percentage of bookings for your vehicles. The utilisation rate is calculated from a table of percentages that either increase or decrease the normal rates depending on the ...