Part Day Rate
Purpose
When customers return or drop off vehicles beyond the agreed date and time printed on the rental agreement, you can charge them additional fees based on the number of hours the returned vehicle was overdue. These are known as part day rates.
Accessing Part Day Rates
The Part Day Rates tab can be found under Rates in the System Setup menu.
System Setup > Rates > Part Day Rate
Adding and Viewing Part Day Rates
To view any pre existing part day rate records, select the location and click View. To add a record, click " Add a Part Day Rate".
On the new part day rate page, do the following:
A. Select the location to which the part day rate will be added. This can be all or an individual location.
B. Enter a number in the Hour From box. This means that the part day overdue rate will be applicable starting from the number on this box, e.g. if 1 is entered on this box, this means that the part day rate will be applicable for vehicles that are overdue by 1 or more hours.
C. Optionally, you can also enter a number in the Hour To box. Taken together, the range of numbers on the Hour From and Hour To boxes means that the part day overdue rate is applicable from the number on the Hour From box until the number on the Hour To box, e.g. if 1 is entered on the Hour From box and 6 on the Hour To box, the part day overdue rate will apply for vehicles that are overdue from 1 to 6 hours.
NOTE: If no number is entered on the Hour To box, Rental Car Manager will assume that the number on this box is 24. Thus, the part day overdue rate will be applicable from the starting hour on the Hour From box until hour 24.
D. Enter the part day rate as a percentage of the daily fee, e.g. 50%. This is the percentage that will be added on top of the rental fees if the vehicle is overdue for the range of hours defined in the Hour From and Hour To boxes.
Click Submit to save the record.
Computation of overdue charges
Dropoff time and date based on rental agreement | Actual dropoff time and date | No. of overdue hours | Daily rate | Part day rate | Sample computation (daily rate x part day rate) x no. of overdue hours |
9AM, October 14, 2020 | 2PM, October 14, 2020 | 6 | $40 | 50 | ($40 x .5) = $20 x 6 = $120 |
Update or Delete Part Day Rates
The below article is just a generic guide on how to update or delete a record:
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