Invoice Detail Report
Purpose:
The Invoice Detail Report shows the details of invoices generated for hired, returned, and closed transactions. These details include the rental fees, insurance, extra fees, additional kilometres, agent commission and gross sales tax, which, taken together, comprise the total cost of booking a reservation in Rental Car Manager. Using the Excel option this report is often used to export invoice lines to a financial system such as MYOB.
Accessing Invoice Detail Report:
Reports >> Monthly Financial Reports >> Invoice Detail Report
Parameters/Filters:
Pickup Location | This report can be run for All Locations of a specific location |
Region | This report can be run for All Regions or a specific region |
Brands | If the branding function has been turned on inside your RCM system, this report can be run for All Brands or a specific brand |
Category | This report can be run for All Categories or a specific category |
Booking Type | The report can be run for one of the following booking types:
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Report Date Range Type | This report can be run for one of the follow date range types:
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Report Date Range | The date range this report will be run for. |
Example:
Res | The reservation number of the booking. Clicking on the red reservation number will open the Booking Details screen. |
Status | The status of the booking. |
Ref # | The Reference number that has been assigned to the booking. |
Company | The name of the company associated with the booking. |
ABN# | The ABN number of the company that has been associated with the booking. |
Customer | The name of the customer that is against the booking. |
Category | The vehicle category that has been assigned to the booking. |
Rego | The registration number of the vehicle which has been assigned to the booking. |
Pickup Location | The pickup location of the booking. |
Pickup Date | The pickup date of the booking. |
Drop Off Location | The drop off location of the booking. |
Drop Off Date | The drop off date of the booking. |
Date Closed | The date the booking was closed. |
Rental | The rental revenue for the booking. This is the rental rates for the booking. |
Insurance | The cost of the insurance option that has been saved against this booking. |
Extra | The cost of all of the extra items that have been assigned to this booking. |
Additional Miles/Kms | The cost of Kms charge for this booking. This includes both the cost of the Kms Free option against the booking and any extra charge for extra Kms travelled. |
Agent Comm | The Agent Commission amount for this booking. |
GST | The GST amount for this booking. |
Total excl GST | The total cost of this booking excluding the GST amount. |
Total Invoice | The total cost of the booking. |
Days Rented | The number of rental days for this booking. |
Points to Note:
- If the status of the booking is cancelled and more than one cancellation fee has been added to the booking, there will be a record in this report for each cancellation fee.
Printing/Exporting:
Click here for details on how to print or export a report from RCM
Important Articles
Related Articles
Invoice Detail Report
Purpose: The Invoice Detail Report provides the information about the invoices created through the Financial Integration feature of RCM. It displays specific information about the invoice like the invoice date and number, as well as the hirers names. ...Additional Field 'Rental Days' added to Invoice Detail Report
The "Rental Days" field has been added to the "Invoice Detail Report" in Financial Integration. Financial Integration >> Invoice Detail Report For full information on the Invoice Detail Report please see the Invoice Detail Report.Additional Field "Rego" added to Invoice Detail Report
The "Rego" field has been added to the "Invoice Detail Report" in Financial Integration. This field displays the Rego number of the vehicle against the booking. Financial Integration >> Invoice Detail Report For full information on the Invoice Detail ...Additional Field added to the Financial Integration Invoice Detail Report
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