Hourly Rate Structure
Purpose
While you are are able to setup of rate structures for your daily rates, you can also setup structures for your hourly rates.
Hourly Rate Structures can be setup if you work within an hourly charge structure for vehicle bookings that are less than a day.
Points to note:
The hourly rate structure is only used for bookings that are less than one day.
If there is no hourly rate structure set up for a booking, then the daily rate will be used instead.
The Hourly Rate Structure needs to be setup before you can define your hourly rates.
Accessing the Hourly Rate Structure Tab
The Hourly Rate Structure tab is on the Rate Structure submenu in the System Setup.
System Setup > Rate Structure > Hourly Rate Structure
Adding and Viewing Hourly Rate Structure Records
On the Hourly Rate Structure page, a list of your current records will be displayed. To view an existing record, click on the hourly rate description in red text. To add a new rate structure record, click "Add Hourly Rate Structure".
On the New Rate Structure page, enter the Hourly Rate Structure Description
Enter a number in the From Hour and To Hour boxes - The numbers that you enter in the From Hour and To Hour boxes are the effective hours for the new hourly rate structure. For example, if you want to define a rate for hours 1 to 6 of the rental, enter 1 on the From Hour box and 6 on the To Hour box. This means that the rate structure will apply to rentals that are hired for 1-6 hours.
Enter the Utilisation Days - Utilisation Days are used to calculate both the utilisation rate for a vehicle hired in between the specified hours, as well as the proportion of any kilometres that should be charged for this vehicle.
Click Submit to save the record and close the New Hourly Rate Structure page. On the main Hourly Rate Structure page, you'll see the record added to the list of hourly rate structures.
Update or Delete a Hourly Rate Structure record
The below article is a generic guide how to update or delete a record:
Important Articles
Related Articles
Rate Structure
Purpose Rate structures specify the varying lengths of time of hire for your vehicles and are tied directly to your rates. For example, you may have a high rate for a 1 day hire and reduced rates for longer hires. These rate structures need to ...Hourly Rate
Purpose Aside from the daily rates that are normally charged against bookings, you can also define hourly rates for your vehicles. This is particularly useful for short-term rentals that do not last more than a day. To be able to add a hourly rate, ...Weekly / Monthly Rate Structure
Purpose Weekly / Monthly Rate Structures allow you to determine a preset number of days for a Week or Month. This then means that when a partial Week or Month is entered for the booking the weekly/monthly rate will be divided by this number of ...Hourly Hireage Report
Purpose The Hourly Hireage Report displays the number of bookings per vehicle category category and number of hours, the percentage of bookings a vehicle category has over a period of time. This report groups the information by the hourly rate ...Rate Import
Purpose The Rate Import feature has been introduced so users can import rates into Rental Car Manager. This needs to be completed by importing the rates via a CSV File. To ensure correct formatting, if applicable, it is recommended you export ...