Free Kms Per Day
Purpose
Vehicles when hired may be assigned a mileage limit with an additional fee being charged for the rental if the limit is exceeded. This feature is called free kilometres per day. The applicable free kilometres per day is assigned to the rented vehicle at the time of booking. The free kilometres for the booking is printed on the rental agreement.
When the vehicle is returned the distance travelled is recorded. If the free kms per day limit is exceeded the additional charge is automatically calculated. You can also set up records so that some bookings can have unlimited kilometers at no additional cost.
The free kms per day feature is optional. If you don't want to set any limits on mileage you don't have to set up any free kms per day records. In this case the booking fees are based solely on the rates and other fees applicable to the booking.
Accessing Free Kms Per Day
Web Kms Per Day can be accessed under the System Setup menu.
System Setup > Free Kms Per Day
Viewing and Adding Kms Per Day Records
To view any pre existing Kms Per Day records, click on the location drop down box, select the location or all locations and then click "Select"to view the results. To add a new record, click on "Add Kms Per Day".
This will open the new Kms Per Day page where you can make a new record. Once you have filled in the mandatory fields, and optional fields if you wish, click "Submit" to save.
Kms Per Day Field Descriptions
Field | Mandatory - Yes / No | Description |
Location | Yes | Select a location. If the record is applicable for all locations select all locations. |
Kms / Miles Daily Rate | No | Daily rate - this option allows a fixed daily rate to be charged for unlimited mileage. |
Kms/ Miles per day | Yes | Enter the number of kilometres or miles that will serve as the mileage limit before the additional charge is applied to the booking. |
Additional charge per Kms / Miles | Yes | Enter the additional charge to be applied to a booking once the mileage is exceeded. |
Category | No | Vehicle category to which the free kilometres is applied to. By default this is set to all categories. |
Rental Days from | No | The number of rental days the record starts from. |
Rentals Days to | No | The number of rental days the record goes to. |
| Default | Yes | Select either Yes or No to set the record as the default when making a booking. |
Web Item | Yes | Select if you want this record to be available and displayed on your web bookings. |
Date Range Apply | No | Select if you want this record to take apply the date ranges specified. |
Pickup Date from | No | Select the pickup date for the record. |
| Dropoff Date to | No | Select the dropoff date for the record. |
Booking Date from | No | Select when the booking needs to be booked from. |
Booking Date to | No | Select when the booking needs to be booked at the latest. |
Km Notes | No | Add any additional notes related to the record if necessary. |
Points to Note
- If that are any Kms Per Day records set up for a specific location, this record will not be visible under "All Locations". You will need to select the location on the drop down to view it.
Update or Delete a Kms Per Day Record
The below article is just a generic guide how to update or delete a record:
Important Articles
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