Company Information
Purpose
The Company Information record stores all the information/details in relation to your company.
This Information can be pulled from the Company record when printing documents such as rental agreements, quotations and invoices, unless the system flag to use the Location information instead has been set.
Accessing the Company Information:
System Setup >> Company Info.
When you first login to RCM there will be a company record defined on the Company Info page by default. This record is set up for you when you begin using Rental Car Manager and cannot be deleted.
You should however, edit this record to include all the details of your company.
In most instances, you will only ever need one company setup. Although if you have different 'Brands' within your organisation, additional company records can be created for each Brand to allow for different logos, address details etc. If you need to create additional brands, please ask for assistance from Rental Car Manager support (support@rentalcarmanager.com). Please note that there may be additional charges applied for setting up and turning on Branding in your system. The following article will explain branding in more detail Different Brands within one RCM System.
Adding a Company
Click on 'Add Company Info" to create a new company, or click on the Red Company name to edit the company information
Please see below for the information required in each field. - Click "Submit" to save the record.
Form Fields
Name | Required Yes/No | Description |
Company | Yes | The company name is printed on documents such as the rental agreement, confirmation, receipt and invoice. |
Business Registration | No | The unique number assigned to the company when it is registered. In Australia this is known as the ABN. This name differs from country to country and will be configured for you by RCM technical support when you subscribe to the system. |
Currency | No | The currency is printed on documents that display monetary values such as rental agreements, confirmations, invoices etc. |
Licence No | No | This is the government registered number for the rental operator. When used, it is printed automatically on the top right of the rental agreement document. |
Brand | No | Set this option if you want this company to act as a brand withing RCM. |
Brand Logo | No | The name of the logo to be used for the brand. Must not include spaces - approx 190 x 50 pixels. |
Address | No | The company street address - printed on the bottom of email confirmations and quotations. |
Suburb/Town | No | The suburb/town where the company is located- printed on the bottom of email confirmations and quotations. |
| City | No | The City where the company is located- printed on the bottom of email confirmations and quotations. |
| State/Province | No | The State or Province where the company is located - printed on the bottom of email confirmations and quotations. |
Postcode | No | The Company Postcode- printed on the bottom of email confirmations and quotations. |
Country | No | The Company Country- printed on the bottom of email confirmations and quotations. |
Phone | No | The Company Phone Number- printed on the bottom of email confirmations and quotations. |
Email | Yes | The Company Email Address- printed on the bottom of email confirmations and quotations. |
Fax | No | The Company Fax - printed on the bottom of email confirmations and quotations. |
Website | No | The web site address Enter in format: www.yourwebsite.com |
Free Phone | No | The company free phone- printed on the bottom of email confirmations and quotations. |
Slogan | No | The Slogan if entered will be printed on the bottom of email confirmations and quotations. |
Mobile | No | The company mobile number - printed on the bottom of email confirmations and quotations. |
Privacy URL | No | This URL is the website address to the privacy page on your website if applicable. |
CC Email | No | Email confirmations and quotations are copied to this address as well as the company email address. |
Map URL | No | This URL is a link to your Google Maps location . |
Trading Name | No | The Trading name of the company. |
Banner Image | No | Used for online booking steps, email quotes and confirmations etc. If no banner image is entered, your standard logo will be used. The banner name must not include spaces. size approx 700 x 100 pixels. Please use Image Manager to upload the Banner Image. |
Terms and Conditions URL | No | This URL is the website address for the company's terms and conditions. in format www.yourwebsite.com ( do not include the http://) This will print at the bottom of email confirmations and quotations. |
Web Colour | No | This background colour affects emails and the web module . |
Account Payment Details | No | These are printed on the invoice . |
Insurance Hires | No | This determines whether or not this company is set up for demurrage hires. By default this will be set to "No". |
Deleting a Company
Note that you cannot delete a company within RCM once a booking has been made against it.
Important Articles
Related Articles
Company
Purpose The Company tab is where you maintain the records of your corporate clients or 'Companies' that rent vehicles from you. Multiple customers (drivers) can be assigned to a Company by assigning the Company in their customer records. A discount ...April 2024: Customer Company Preferred Insurance
RCM now allows you to set a Preferred Insurance against Customer Companies. This means that any bookings made against this Company will automatically select and use this insurance option. This preferred insurance can be set of the Customer Company ...Change to Company Form - Reference Number can now be mandatory for a Company Booking
A flag has been added to the Customer Company form that enforces adding a reference number to a booking associated with that company. Reservations > Customer Maintenance > Company When the 'Booking Reference Required' flag is set to 'Yes', and a ...Aug 2023: Additional Feature - Search by Company Account Number
RCM now allows you to search for Companies by both Company Name and Account Number. You are able to add a Company to a booking on the Drivers Details tab on the Booking Form. If you click on the search icon next to "Company", you are able to search ...Company Driver and Name Search when making a Booking
Purpose When making a reservation, you can select a driver associated with a particular Company when making a booking. When typing in the Company Name or Account Number, the list of drivers associated with that Company will show in a drop down. See ...