Company Information

Company Information

Purpose


The Company Information record stores all the information/details in relation to your company.
This Information can be pulled from the Company record when printing documents such as rental agreements, quotations and invoices, unless the system flag to use the Location information instead has been set.

Accessing the Company Information:

System Setup >> Company Info.



When you first login to RCM there will be a company record defined on the Company Info page by default. This record is set up for you when you begin using Rental Car Manager and cannot be deleted.
You should however, edit this record to include all the details of your company.

In most instances, you will only ever need one company setup. Although if you have different 'Brands' within your organisation, additional company records can be created for each Brand to allow for different logos, address details etc. If you need to create additional brands, please ask for assistance from Rental Car Manager support (support@rentalcarmanager.com). Please note that there may be additional charges applied for setting up and turning on Branding in your system. The following article will explain branding in more detail Different Brands within one RCM System.

Adding a Company


Click on 'Add Company Info"  to create a new company, or click on the Red Company name to edit the company information


Please see below for the information required in each field. - Click "Submit" to save the record.


Form Fields 


Name
Required Yes/No
Description 
Company
Yes
The company name is printed on documents such as the rental agreement, confirmation, receipt and invoice.
Business Registration
No
The unique number assigned to the company when it is registered.  In Australia this is known as the ABN.  This name differs from country to country and will be configured for you by RCM technical support when you subscribe to the system. 
Currency
No
The currency is printed on documents that display monetary values such as rental agreements, confirmations, invoices etc. 
Licence No
No
This is the government registered number for the rental operator.  When used, it is printed automatically on the top right of the rental agreement document. 
Brand
No
Set this option if you want this company to act as a brand withing RCM.
Brand Logo
No
The name of the logo to be used for the brand. Must not include spaces - approx 190 x 50 pixels.
Address
No
The company street address - printed on the bottom of email confirmations and quotations. 
Suburb/Town
No
The suburb/town where the company is located- printed on the bottom of email confirmations and quotations. 
City
No
The City where the company is located- printed on the bottom of email confirmations and quotations. 
State/Province
No
The State or Province where the company is located - printed on the bottom of email confirmations and quotations. 
Postcode 
No
The Company Postcode- printed on the bottom of email confirmations and quotations. 
Country
No
The Company Country- printed on the bottom of email confirmations and quotations. 
Phone
No
The Company Phone Number- printed on the bottom of email confirmations and quotations. 
Email
Yes
The Company Email Address- printed on the bottom of email confirmations and quotations. 
Fax
No
The Company Fax - printed on the bottom of email confirmations and quotations. 
Website
No
The web site address. Enter in format: www.yourwebsite.com
Free Phone
No
The company free phone- printed on the bottom of email confirmations and quotations. 
Slogan
No
The Slogan if entered will be  printed on the bottom of email confirmations and quotations. 
Mobile
No
The company mobile number - printed on the bottom of email confirmations and quotations. 
Privacy URL
No
This URL is the website address to the privacy page on your website if applicable. 
CC Email
No
Email confirmations and quotations are copied to this address as well as the company email address. 
Map URL
No
This URL is a link to your Google Maps location .
Trading Name
No
The Trading name of the company.
Banner Image
No
Used for online booking steps, email quotes and confirmations etc.  If no banner image is entered, your standard logo will be used.  
The banner name must not include spaces. size approx 700 x 100 pixels.
Please use Image Manager to upload the Banner Image.
Terms and Conditions URL
No
This URL is the website address for the company's terms and conditions. Enter it in the format www.yourwebsite.com (do not include the http://). This will be used in situations like for E-Signatures on Rental Agreements. 
Web Colour
No
This background colour affects emails and the web module .
Account Payment Details
No
These are printed on the invoice .
Insurance Hires
No
This determines whether or not this company is set up for demurrage hires. By default this will be set to "No".

Deleting a Company

Note that you cannot delete a company within RCM once a booking has been made against it.


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