Reports
Q. Which report should I run to check my bank statement against money taken in Rental Car Manager?
A: To check your bank statement against Rental Car Manager you must run a cash report that shows the actual tenders entered into RCM. We would recommend the Monthly Receipts Report as this allows selection of a date range and either a detailed or ...
Q Which report will show me a summary of sales for Extra Items and Fees?
A: The Daily Hireage and Fees Report summarizes the sales of extra fees and also breaks down your banking receipts. To run the Daily Hireage and Fees Report, follow these steps: Click on the main Reports menu icon at the top of the RCM screen. Click ...
Q: Which report do I run to show sales by 'rental source'?
A: You should run the 'Sales by Source Report' . This is available under the Sales and Hireage tab on the Reports Menu. It will print by rental source over Pickup Date or Booking Date or Drop Off Date. For more details, see the Sales By Source ...
Q: What is the best report to track monthly earnings for rental days that apply to a specific month, e.g., total earnings to date for April?
A: The Operating Control Report shows earnings for the days over the reporting period. For example, a 20-day hire ending on the 1st of April would show only one day of earnings for a report run from the 1st of April to the 10th of April. To generate ...
Q: What is the best report to show us which vehicles we currently have on the ground?
A: The Fleet Status Report allows you to check the size of your fleet and enables you to reconcile what is actually on the ground with the data in the computer. The printable version is designed to go onto a clipboard for end-of-the-day stock checks. ...
Q: Is there a report to show all bookings for a date which includes the rental source, agent and total revenue?
A: There are a number of reports that cover this sort of information. The Sales by Source Report, which shows a variety of information based the selection filters. Sales By Source Report The Daily Hireage and Fees Report, which shows total hireage ...
Q: Is there a report that shows the total revenue per month of each vehicle category?
A: There are two possible reports you can use. The Sales by Category Report, which shows total hireage for all categories. This report allows you to drill down on all the individual contracts per vehicle category. Sales By Category Report The Vehicle ...
Q: Is there a report that could tell me when fuel has been sold to a customer?
A: The GL Posting Report and the Daily Hireage and Fees Report both show extra fees, e.g. fuel costs. To generate the GL Posting Report, go to Reports, then click the Monthly Financial Reports tab, then GL Posting Report. GL Posting Report To ...
Q: Is there a report that could tell me what country customers are from?
A: Yes, the Sales By Country Report shows you the countries your customers are from. To generate the report, go to Reports, click the Hireage and Sales Reports tab, then click Sales By Country Report. For more details, see the Sales By Country Report ...
Q: Is there a report that could tell me the average length of hire?
A: Yes, the Monthly Utilisation Report displays the average length of hire by vehicle category. To generate the report, go to Reports, then click the Monthly Financial Reports tab, and then Monthly Utilisation Report. You can see the average length ...
Q: Is there a report that can give me a count of vehicles on hire each day?
Q: Is there a report that can give me a count of vehicles on hire each day? A: The Future Rentals Report displays the number of vehicles on hire each day. To generate the Future Rentals Report, go to Reports, then click the Daily Activity Reports ...
Q: Is there a report for displaying customer email addresses ?
Q: Is there a report for displaying customer email addresses ? A: Yes, the Customer List Report. To run the report, follow the procedure below. Go to Reports, click the Other Reports tab, then click Customer List. On the Customer List Report Page, ...
Q: How do I post sales revenue from RCM to my financial system?
Q: How do I post sales revenue from RCM to my financial system? A: Rental Car Manager has a report called the GL Posting Report. (under the Monthly Financial Reports tab). To use you must first enter your financial systems revenue a/c codes into ...
Q: How can we easily find all returned bookings that need to be closed or have an amount outstanding on them?
Q: How can we easily find all returned bookings that need to be closed or have an amount outstanding on them? A: There are a number of reports that you can run to see outstanding amounts and bookings due closed. Booking Status Report The Booking ...
When I compare the Utilisation Report and the Future Rentals Report the utilization percentage is slightly different - why is that?
A: The Utilisation and Future Rentals Report will always be slightly different due to the different method of calculating the "days" for each. The Future Rentals Report calculates the number of days the booking covers. i.e. - a booking from the 20th ...
Q: Less / more vehicles appear in the Monthly Utilization Report than we have in our fleet, why is this?
A: If this is happening to you it is most likely due to the vehicle utilization dates being incorrect for your vehicles. To check the utilization dates for the vehicles that have appeared on the report, click on the average number of vehicles in red ...