When I compare the Utilisation Report and the Future Rentals Report the utilization percentage is slightly different - why is that?
A: The Utilisation and Future Rentals Report will always be slightly different due to the different method of calculating the "days" for each.
The Future Rentals Report calculates the number of days the booking covers. i.e. - a booking from the 20th of August at 10:00am to the 22nd of August at 10:00am covers 3 days (although the charge is 2 days).
The Utilisation Report is based on the number of days the vehicle was 'actually' charged for. Using the above example, the report will show that the vehicle was 'charged' for the days of the 20th and 21st which is 2 days with no booking 'charged' for on the 22nd of August.
You will therefore find the Future Rentals Report may be slightly higher than the Utilisation Report or other reports like the Operating Control Report.
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Future Rentals Report
Purpose: The Future Rentals Report displays the number of vehicles booked over a specified future period, grouped by vehicle category. This lets you see how many vehicles are being utilised on each day in the date range as well as the total ...
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Purpose: The Utilisation by Category report displays Utilization by category over a selected previous period by a single location. Please note that the report cannot be run for a period of less than three days. We recommend that reporting periods be ...
Monthly Utilisation Report
Purpose: The Monthly Utilization report displays vehicle utilization over a selected previous period by a single location or all locations grouped by categories. Included in the report also are indicators of Average Days per Contract and Average ...
Utilisation Report By Current Location
Purpose: The Utilisation by Current Location report displays Utilization by category over a selected previous period by a single location. Please note that the report cannot be run for a period of less than three days. We recommend that reporting ...
Check Utilization
Purpose The Check Utilization feature helps you identify what vehicle categories for a location between a set date have been sold and are still available - i.e. how much your fleet is being utilized. Once you have set your parameters/filters, ...