Utilisation By Category Report

Utilisation By Category Report

Purpose:

The Utilisation by Category report displays Utilization by category over a selected previous period by a single location. Please note that the report cannot be run for a period of less than three days. We recommend that reporting periods be one month or more. 

Accessing Utilisation By Category Report:

Reports >> Monthly Financial Reports >> Monthly Utilisation Report >> Utilisation By Category Report



Parameters/Filters:

Vehicle Location
This report can be run for All Locations or a specific location.
For Allocated bookings, the booking will only be included in this report, if the Owning Location of the vehicle matches this location.
For Unallocated bookings, only bookings where the pickup location matches this location will be included.
Region
This report can be run for All Regions or a specific region.
If both a Location and a Region are chosen, the Region will be used.
Brand
If the Branding function has been turned on within your RCM system, this report can be run for All  Brands or a specific brand.
If a Brand is selected, only categories set up against that brand will be included in the report.
Category Type
This report can be run for All Category Types or a specific Category Type.
Report Date Range
The Date range is used for two things in the report:
  1.     A check is done to only include vehicles which are on fleet during the date range entered.
  2.     Bookings are only included where part of the booking period falls within the Date Range entered.
If a future date is entered, then the unallocated bookings will be included in this report as well.

Example:



Category
The Vehicle Category.
Clicking on the red link in this field will open a drill-down listing the reservations for this Category. From the drill-down screen you can access the booking detail screen for each reservation.
Average No Of Vehicles
The average number of vehicles for this Category.
Clicking on the red link in this field will open a drill-down listing the Vehicles. From the Drill-down screen you can access the utilisation information for the vehicle in question.
Days Rented
The number of days that the vehicles in this category have been rented in the reporting period.
Days Available
The number of days in the reporting period that the vehicles in the category are available for.
This calculation takes into account the period of time each vehicle was "On Fleet" during the reporting period.
The utilisation flag and dates are also taken into account when calculating this value.
Utilisation Rate
The utilisation rate of the category.
This is calculated by the calculation of Days Rented/Days Available.
LYTD Days Rented
The number of days in the reporting period for the previous year that the vehicles in this category have been rented in the reporting period.
% Difference (Days Rented)
The difference between Days Rented and LYTD Days Rented shown as a percentage value.
Rental Revenue
Revenue generated by rentals (daily rate multiplied by days hired), excludes insurance, extras etc
Extras Revenue
Revenue generated by extra fees
Total Revenue
The total revenue generated (rental revenue + extras revenue)
LYTD Total Revenue
The total revenue generated (rental revenue + extras revenue) for the same period last year,
% Difference (Total Revenue)
The difference between the Total Revenue and the LYTD Total Revenue shown as a percentage value.

Points to Note:

  1. The report includes bookings that fall into the report date range but may have pickup or drop off dates outside the report range.
  2. The  report is for utilisation on vehicles, if a Vehicle Category Brand is selected, only categories set up against that brand will be included.
  3. Report values are calculated based on the No. of Contract days in the Selected Date Range
    For this reason it is NOT possible to COMPARE this report with SALES reports that ONLY show bookings that have pickup or drop off dates inside the report range.
  4. The report does not include Non Revenue bookings. It does include unallocated bookings for future report dates
  5. If the number of days rented is more than the number of days in the report period, you may have charged for more days, i.e., 2 bookings in one day or an early return.
  6. Also, if a booking has a change of vehicle, then the entire number of days for the booking will appear against the vehicle on this report.
  7. You can click on the red Category to see a listing of the reservations. From this screen you are able to click on the red reservation number to see the Booking Details page.
  8. You can click on the red Average No. of Vehicles to see a Vehicle list. From the Vehicle Listing you can also click on the red Utilisation Log link to see the utilisation dates for the vehicle.

Printing/Exporting:

Click Here for details on how to print or export a report from RCM.