Hourly Rate
Purpose
Aside from the daily rates that are normally charged against bookings, you can also define hourly rates for your vehicles.
This is particularly useful for short-term rentals that do not last more than a day.
To be able to add a hourly rate, you must have previously defined a hourly rate structure for your vehicle rentals. For more details, see the Hourly Rate Structure article.
Accessing the Hourly Rate tab
The Hourly Rate tab can be found when clicking on the "Rates" icon under the System Setup menu.
System Setup > Rates > Hourly Rate
Filters
When maintaining your Hourly Rates, you need to select a location and year in the two drop down options as seen below.
Note that the "Default Rate" year is used when a location has no Hourly Rate records set up in the current year.
You have the option to set up a Hourly Rate for the default rate - every year being the same, or, set a Hourly Rate for the year you are in and continue doing that annually.
Click "View" to display your selections.
In this example, only the May 2021 season has hourly rates setup.
Add an Hourly Rate
To make a record, click "Add a hourly rate". This will display the New Rate screen.
For more information see the Hourly Rate Field Descriptions below.
Once completed, click submit to save the record.
On the hourly rate page, you will see the record added to the list of hourly rates for the location.
Hourly Rate Field Descriptions
Field | Descriptions |
Add to Location | Select the location to which the hourly rate will be added. All locations can also be selected. |
Add to Season | Select the season to which the hourly rate will apply. |
Add to Category | Select a vehicle category to which the hourly rate will apply. |
Hour Hire | Enter the amount that the customer will be charged for the number of hours. |
Copy a Hourly Rate to another or All Locations
You have the option to copy Hourly Rates across to another or all of your locations.
In the hourly rates table,click on the Copy icon next to the season you wish to copy.
On the copy rates page, select the location (or all locations) and categories you want to copy to along with the season.
If necessary, you can select a different season and category to which the rate will be copied.
In the rates table, the copied record will now be shown among the records for the selected location(s).
Update and Delete an Hourly Rate
To Delete an hourly rate record, click on the Bin icon in the table, then click Yes on the confirmation message to delete the record.