Custom Data Fields

Custom Data Fields

Purpose

Within RCM you are able to setup Custom Data fields for Reservations, Vehicle Categories, Extra Fees, and Locations. These fields are included in information returned through both the Web and Agent API for these areas if you wish.

Your Web Developer is able to use the information passed back to customise your web booking module. Some examples of what you might use this for are as follows:
  1. You can set a specific order for Vehicle Categories, Extra Fees or Locations to appear in.
  2. With the Extra fees, you can add a field for minimum age. Your Web Developer can then choose which extra fees to display based on the age of the person making the booking request.
  3. You could also add a minimum booking day to extra fees and only display them if the length of the booking exceeds this.
  4. If you are utilising the Post Booking API, you can mark some of the extra fees as only being available in the Post Booking phase, i.e., in the convert a quote to booking or pre-checkin phase.
The above are just a few examples of what you might be able to do. This function allows you great flexibility when developing your Web Booking Module.

Accessing Custom Data Fields 

Custom Data Fields can be found under the System Setup menu.
System Setup > Custom Data Fields


Adding Custom Data Fields 

To create a a new custom Data Field, click "Add Custom Data Fields".


Below you can see that you need to pick the Group, this is either for Reservations, Vehicle Category, Extra Fee or Location. The Field Name is also mandatory. You can choose to put a description in here as well. You now also have the option to select whether you want this custom data field to be API and Agent API Available or Read Only.


Below you can see that a Custom Data Field called Testing was created and assigned to Reservations.


Applying the Custom Data Field to Reservations in the Booking Form

When you are in the booking form, you will see once you get to the Booking Payments tab, that the "Custom Fields" tab appears. Click on this tab.


From here you will be able to see the Custom Data Field that was made above in this article. From here you can fill in Value column. Note that the max length is 500 characters. 


Click the "Save" button and a prompt "The fields have been updated" will appear.


Applying the Custom Data Field to Vehicle Categories, Locations or Extra Fees

Once you have created the Custom Data Field you can choose to add it to either Vehicles, Locations, or Extra Fees and add the relevant information.
You can add this from either the Web Locations, Web Extra Fees, or Web Vehicle Categories screens which are all available under the Web Site Interface menu.
You can see below if you wish to update the Vehicle Category you simply choose the Web Vehicles category option and then click on the Vehicle Category you wish to add the new field to.


Once you click on the Edit Fields option shown above, you will see the screen shown below.
From this screen you have two options:
  1. Add a value for a Custom Field you have already created, in this case it was the Test field created above, or
  2. You can create a new Custom Field and also assign it and apply a value to the Vehicle Category in the one place.


Points to Note

  1. Deleting a custom field will make all data saved against the data field unavailable for viewing or editing. 

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