Current Fleet Status Report

Current Fleet Status Report

Purpose

The Current Fleet status report allows you to view the status of any vehicle in your fleet at the present time. This includes whether the vehicle is Off Fleet, Virtual, currently on Hire, currently on Maintenance and also if it is Available. It will also show you the basic information of the vehicle - its category, model, registration number and location.
This report can be useful in allowing you to easily determine the amount of vehicles available for hire that are at a certain location, as it can be filtered by location, category and status.

Accessing the Current Fleet Status Report

Go to Vehicle Maintenance >> Current Fleet Status


Filters and Parameters

Location Type
The report can be filtered according to a vehicles Current Location or Owning Location.
Location
This report can be run for All Locations or a specific location.
Only vehicles with this recorded as their relevant location will appear in the report.
Category Type
The report can be run for All Category Types or a specific Category Type.
Only vehicles of this Category Type will appear in the report.
Category
Only vehicles of this Category will appear in the report.
The report can be run for All Category or a specific Category.
Model
This allows you to filter the report for vehicles of a specific Make and Model. 
Owning Company
This will provide a drop down of all the companies set up in your system.  
Only Vehicles with this recorded as their Owning Company in their Purchase information will appear in the report.
Status
This allows you to filter the vehicles according to the statuses set in the Vehicle Update page.  
  1. All vehicles - include Virtual Vehicles
  2. All vehicles - not include Virtual Vehicles
  3. Available for Booking Only
  4. Not Available for Booking Only
  5. Utilised Vehicles only
Year
Only Vehicles of this selected Year will appear in the report. 

Example



Category Type
The Category Type of the vehicle.
CategoryThe Category of the vehicle.
Make & Model
The Make and Model of the vehicle.
Fleet#
The Fleet Number of the vehicle.
Rego#
The Registration Number of the vehicle.
State
The State the vehicle is registered in.
Owning Location
The Owning Location of the vehicle.
Current Location
The Current Location of the vehicle.
Current Status
The Current Status of the vehicle, this can be any of the following:
  1. Not Available - The vehicle is marked as not available for booking.
  2. After Date Off Fleet - The vehicles Date Off Fleet is in the past.
  3. Before Date On Fleet - the vehicles Date On Fleet is in the future.
  4. Virtual - The vehicle is marked as a virtual vehicle. This will be shown in conjunction with another status, e.g. Virtual - After Date On Fleet, Virtual - Available, Virtual - Not Available.
  5. Available - The vehicle is on fleet, marked as available for booking, and not currently taken by a booking.
  6. Hired - The vehicle is currently hired out on a booking.
  7. Maintenance - The vehicle is currently on a maintenance booking.
  8. Non-Revenue - The vehicle is currently hired out on a non-revenue booking.
Reservation
If the vehicle is currently out on a booking and has the Current Status of Hired, Maintenance or Non-Revenue, this will display the Reservation Number of the booking.
Clicking on this red link will open the Booking Details page.

Exporting

At the top of the report, there is a button called "Export All". This will create and download an excel file with a complete list of all the vehicles in your system. This document will display all the vehicle's information as described in the report above, but the vehicles will not be filtered by the selected Parameters; they will all display instead.



If you want to export or print a file with only the vehicles found according to the selected filters, you can do so in the typical fashion. Click Here for information on how to do this.