Booking Days Audit

Booking Days Audit

Purpose

The Booking Day Audit report is designed to find bookings where the days charged is different from the actual length of the booking. This can be used to audit any discrepancies and find any mistakes that might have been made when creating a booking. 

This report will find and display bookings where:
  1. The number of days charged has been manually changed on the Booking Fees tab of the booking form, such that it is charging for more or less days than there actually are in the booking.
  2. The vehicle was hired out with an Actual Pickup that is different from the original Pickup Date and Time. This causes the length of the booking to change without recalculating the number of days charged.
  3. The vehicle was returned with an Actual Dropoff that is different from the original Dropoff Date and Time. This causes the length of the booking to change without recalculating the number of days charged.
  4. Extended hire rates were applied in such a way that the total days charged is different from the actual length of the booking. This can occur for bookings when grace periods or part day rates apply. 

Accessing

Reports >> Other Report >> Booking Days Audit


Filters/Parameters

Location
This can be set to All Locations or a specific Location
All bookings with this as their pickup location will display in the report.
Category
This can be set to All Categories or a specific Category
All bookings against this vehicle category will display in the report.
Date Type and Range
You can search this report by:
  1. Pickup Date
  2. Dropoff Date
  3. Date Entered
Any booking with this date in the selected date range will appear in the report.

Example



Res#
The reservation number of the booking.
Click on this red number will open the Booking Details page.
Reservation Type
The current status of the booking.
Pickup Location
The booking's pickup location
Pickup Date
The booking's pickup date.
Pickup Time
The booking's pickup time.
Dropoff Location
The booking's dropoff location.
Dropoff Date
The booking's dropoff date.
Dropoff Time
The booking's dropoff time.
Category
The category of vehicle against the booking.
Charged Days/Hours
The number of days that have been charged for this booking.
Actual Days/Hours
The number of days the booking actually goes for; calculated by the length of time between the pickup date and time and the dropoff date and time. 
Days/Hours Diff.
The difference between the Charged and Actual Days/Hours.
This is calculated by Charged Days/Hours - Actual Days/Hours.
Entered By
The name of the user who entered the booking into RCM, or the name of the user who converted the Quote into a booking.
Last Updated By
The name of the last user to update the booking.


Note: As mentioned above, bookings with extended hire rates can result in a difference between the Actual Days and the Charged Days, due to the way they are calculated and applied. As such, these bookings will be highlighted yellow in the report, so they can be easily located. 


Printing and Export

Click Here for information on how to print and export reports from RCM. 



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